Admissions Associate Job at Pacifica Christian High School, Santa Monica, CA

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  • Pacifica Christian High School
  • Santa Monica, CA

Job Description

Candidates should apply using the link below.

The Admissions Associate at Pacifica Christian High School plays a critical role in advancing the school’s mission by supporting the admissions team in both operational and relational capacities. This dual-role position ensures the admissions office runs efficiently while also serving as a compelling representative of the school to prospective families, students, and community partners. The ideal candidate is highly organized, detail-oriented, relationally driven, and passionate about Christian education.

Reports to: Director of Admissions

Employment Classification: Full-Time Staff, Exempt

Essential Expectations

  • Enthusiastic embrace of Pacifica Christian High School’s mission and values

  • Maturity in Christian faith, thought, and character

  • Maintain professional standards of dress, punctuality, and communication

  • Represent the school with professionalism, hospitality, and discretion

  • Respect and uphold confidentiality regarding student, family, and school information

  • Collaborate effectively with colleagues, students, and families

  • Participate in professional development aligned with strategic school objectives

  • Model behavior consistent with the moral and community standards of the school

Key Responsibilities

Admissions Operations (50%)

  • Schedule and coordinate tours, interviews, and student shadow days

  • Organize and execute admissions events such as Open Houses, Preview Days, and Accepted Student Receptions

  • Collect and manage application materials, maintain accurate records, and communicate with families about application status

  • Operate and maintain Finalsite (or similar enrollment management systems) for data entry, tracking, and reporting

  • Generate weekly application and inquiry reports for internal stakeholders

  • Collaborate with the Director of Admissions to improve operational workflows and ensure timely follow-up with prospective families

  • Work with the marketing team to create admissions content. Knowledge of Canva and/or Adobe Illustrator is preferred.

Family Engagement & Outreach (50%)

  • Meet with prospective students and families, providing a welcoming and informative introduction to Pacifica

  • Represent the school at admissions fairs, middle school visits, and community events

  • Build meaningful relationships with applicant families through consistent, authentic communication

  • Help lead campus tours and facilitate engaging student shadow experiences

  • Serve as a knowledgeable ambassador of the Pacifica mission, curriculum, culture, and distinctives

  • Work alongside faculty and students to create a warm and compelling experience for all visitors

Events Required

  • Admissions Events
  • Open Houses
  • Coffees
  • The Gathering
  • The Accepted Student Reception
  • Evening School Visits
  • High Fairs & Middle School Visits
  • Advancement Events
  • The Annual Gala
  • Minchin/Philosophy Center Events
  • School Events
  • All School Retreat
  • Graduation
  • Dedication Service
  • Back To School Night
  • Homecoming
  • Triple MMM
  • Summer Staff Retreat
  • Spring Staff Retreat

Qualifications

Operational Strengths:

  • Highly detail-oriented and organized

  • Proven ability to manage multiple tasks and deadlines efficiently

  • Proficient with admissions or CRM platforms (experience with Finalsite a plus)

  • Strong written communication skills and database management ability (Microsoft Excel)

  • Proficiency in Canva for designing presentations, flyers, and email newsletter content to enhance our marketing efforts - preferred.

Relational Strengths:

  • Excellent interpersonal and verbal communication skills

  • Warm, confident, and professional presence with both adults and students

  • Ability to cultivate strong relationships with families and act as a trusted guide through the admissions process

  • Dynamic personality that draws others in and reflects the school’s core values

  • Mature in Christian faith and a consistent member of a church community.

This is a mission-driven role for someone who thrives in both detail-rich environments and face-to-face engagement, and who finds deep purpose in helping students and families discover the life-changing value of a Pacifica education.

Job Tags

Full time, Summer work, Night shift, Afternoon shift,

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