Position: Corporate Paralegal
Location: Richmond, VA
Responsibilities:
1. Conduct any and all oral and written communications with our customers, prospects, applicants, residents, or coworkers in a manner consistent with the Company’s Customer Service Program and philosophy.
2. Adhere to all Company policies and procedures.
3. Assist with the preparation and completion of assigned research projects and/or special tasks as requested, which may require facility with purchase agreements, legal/mortgage financial documents, deeds, leases, contracts, easements, service contracts, notices of commencement, GSC operating procedures and policies, corporation and partnership structures, and basic accounting concepts.
4. Assist with follow-through and follow up on company legal (and various estate) matters, including the ability to negotiate, draft, revise, and redline corporate purchase and sales agreements, contracts and documents.
5. Staff meetings with EVP and ESM to include:
- Discuss new/recurring matters and prioritize including incoming mail
- Calendar-review for prioritization of upcoming due dates/deadlines
- Executive Department and Paralegal Project Task List review
6. Responsible for corporate organization, reporting, permitting and licensing requirements for all entities:
- Maintain and update 150+ corporate minute books, records and files to include Corporations/Partnerships/LLCs; create new minute books for newly created entities as needed.
- Review of Ownership/Organizational Diagrams for information, structural and formatting accuracy and make required updates and changes as needed
- Draft organizational documents including operating agreements and corporate/special consents
- Prepare corporation annual consents and minutes.
- Form new entities and file/apply/register to transact business in the appropriate state/localities where we plan to conduct business
- Renew entity annual reports/registrations/assessments/registered agents and pay fees online or request a check via MRI (accounts payable software) to the applicable states/localities; terminate entities where required
- Apply for new business licenses and permits in the applicable states/localities; renew annually or as required and pay fees online or request a check via MRI
- Apply and/or renew Assumed/Fictitious/Trade Names and maintain reference lists
- Apply for new Federal Employer Identification Numbers (FEINs) as needed; maintain active/inactive reference list
- Complete IRS W-9 forms and distribute to requestor(s)
7. Assist EVP and ESM with tasks related to real estate acquisitions, dispositions , loans and related projects including, but not limited to:
- Summarize purchase agreements to include calculating critical due dates and calendarize to ensure important tasks are completed on time
- Assist with escrow deposits and closing funds, extension requests and notices to exercise options
- Set up paper and electronic shared file system.
- Assistant liaison with financing institutions and attorneys, as needed
- Distribution of property information to co-workers, lenders, attorneys and consultants
- Order third party reports/assessments such as appraisals, property condition and environmental; review and summarize for problem areas and resolution thereof
- Order title insurance and boundary surveys;
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