Executive Administrative Assistant Job at BridgeWork Partners, Dallas, TX

Y0ZhTXZZYm80YjlwNHNMQXF6dUMxMlZudGc9PQ==
  • BridgeWork Partners
  • Dallas, TX

Job Description

About the Company

Our client is a privately held, 40-year-old commercial cleaning and facilities service company that is family – run and growing! As they continue to expand, they are looking for a dedicated and capable Executive Assistant / Bookkeeper to support both the financial operations and executive leadership team. This is an exciting opportunity for someone who thrives in a fast-paced, hands-on environment and wants to play a key role in the next phase of growth.

Position Overview

This role combines executive-level administrative support with hands-on bookkeeping responsibilities. You will handle a variety of financial and administrative duties ensuring the accuracy of bookkeeping and supporting the company’s leadership with day-to-day operational and executive-level tasks. You’ll be responsible for maintaining the integrity of financial data, organizing records, managing payroll support, and serving as a reliable right hand to leadership. The ideal candidate is a proactive, detail-oriented professional who thrives in a fast-paced environment, enjoys wearing multiple hats, and is committed to supporting the success of a values-driven team.

Key Responsibilities:

Bookkeeping & Financial Operations

  • Record and categorize financial transactions in QuickBooks Desktop.
  • Complete monthly bank and credit card reconciliations and resolve discrepancies.
  • Process and code accounts payable and receivable with precision.
  • Assist with payroll processing for 250+ internal employees and subcontractors.
  • Support invoicing, expense tracking, bank reconciliations, and financial reporting.
  • Prepare journal entries and assist with month-end, quarterly, and year-end financial closings.
  • Organize and maintain digital and physical financial records according to company standards.
  • Collaborate with leadership on financial reporting and strategic planning.

Administrative & Executive Support

  • Provide high-level administrative support to executive leadership.
  • Draft emails, memos, reports, and other professional correspondence.
  • Maintain accurate files and executive records.
  • Manage calendars, schedule appointments, and organize internal meetings.
  • Greet visitors, answer phone calls professionally, and handle sensitive matters with discretion.
  • Coordinate logistics for meetings and company functions, including catering and communication.
  • Anticipate executive needs and support daily office operations as needed.

Qualifications & Skills

  • 2+ years of experience in bookkeeping or accounting roles.
  • Proficiency in QuickBooks Desktop and general accounting software.
  • Strong understanding of payroll processes, reconciliations, and financial reporting.
  • Familiar with GAAP and financial audit preparation.
  • Excellent organizational and multitasking skills.
  • Tech-savvy, with strong knowledge of Microsoft Excel , Word, and digital filing systems.
  • Detail-oriented with a high degree of accuracy in data entry and document management.
  • Strong written and verbal communication skills.
  • Able to work independently and manage multiple priorities with minimal supervision.
  • A collaborative, can-do attitude with a willingness to support wherever needed.

Bonus Qualifications

  • Bilingual in English and Spanish (preferred, not required).
  • Experience in a service-based or family-run business environment.

Job Tags

For subcontractor,

Similar Jobs

Yoh, A Day & Zimmermann Company

Senior Prototype Vehicle Technician Job at Yoh, A Day & Zimmermann Company

 ...our dynamic team. This is not a traditional technician positionit's a pivotal, high-impact role that sits at the intersection of mechanical, electrical, and software systems. Youll be instrumental in supporting the development of cutting-edge electric vehicle (EV)... 

CBS Therapy

Kindergarten Teacher Job at CBS Therapy

 ...in helping therapists find rewarding experiences that are tailor-made for their strengths, interests and schedules. Elementary Teacher CBS Therapy is currently seeking Kindergarten General Education Teachers for a Full-Time school placement for the 2025-26 School... 

Legacy Health

Pharmacy Technician - Medication Reconciliation Job at Legacy Health

 ...our patients have the opportunity to heal, improve or recover. Thats why Pharmacy Services is an important element in the Legacy mission to make life better for everyone. If you are a Pharmacy Tech who shares our passion, you might be a great fit for this role.... 

Trustpoint.One

Corporate Paralegal Job at Trustpoint.One

 ...Trustpoint.One is pleased to assist a leading law firm its search for a Corporate Paralegal to assist attorneys in a busy practice. The position has hybrid flexibility in the firms Cleveland, OH office. Specific duties of the Corporate Paralegal include, but are not limited... 

Samaritan Health Services

Surgical Technologist (OR Tech) Job at Samaritan Health Services

 ...Summary JOB SUMMARY/PURPOSE Functions as a surgical team member in the operating room working under the direction and supervision...  ...going home that day or are being admitted to the hospital. EXPERIENCE/EDUCATION/QUALIFICATIONS High School diploma or equivalent...