Executive Assistant (Financial Services/Banking) Job at Russell Tobin, New York, NY

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  • Russell Tobin
  • New York, NY

Job Description

Executive Administrative Assistant

Contract Role (12 Months, possible to extend or convert)

Pay Range: $30-$31/hour (under negotiation in case of converting or extention)

Banking & Financial Industry

Location: NYC

We’re seeking a highly organized Executive Administrative Assistant to support senior/C-level executives in a fast-paced financial environment. This is a contract role (12 months) with potential for permanent placement.

Key Responsibilities :

  • Manage calendars, coordinate meetings, and resolve scheduling conflicts.
  • Handle phone calls with professionalism and discretion.
  • Plan events, arrange travel (domestic/international), and process expense reports.
  • Assist with onboarding/offboarding, team platforms, and office support.
  • Create and format documents using Microsoft Office Suite and Adobe Pro.
  • Support ad-hoc projects and collaborate with cross-functional teams.

Qualifications :

  • 3+ years’ experience supporting C-level executives (financial services/banking/insurance industry preferred).
  • Experience in large organizations is mandatory!
  • Bachelor’s degree preferred.
  • Proficient in Microsoft Office Suite , with knowledge of O365/Teams a plus.
  • Strong organizational, communication, and multitasking skills.
  • Experience with Concur, SharePoint, Fieldglass, or Ariba is a bonus.

Job Tags

Permanent employment, Contract work,

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