Space Planning Manager Job at DesignMinds, San Mateo, CA

ZlZPS3ZZZmg0cnRyNHNmQ3BqdU8wV1Zo
  • DesignMinds
  • San Mateo, CA

Job Description

This is a Short-Term Contract Position.

Occupancy Planner, On-site Services

Overview/Position Summary

The Occupancy Planner’s primary focus is to provide tactical and strategic Occupancy Planning expertise to assist in managing the supply, capacity, and demand of assigned Client’s portfolio of Space.

Responsibilities - High Level:

Strategic & Planning Focus:

  • Long-Term Strategic Planning: Contributes to the “now”, “near” and “future” workplace strategy from an occupancy perspective; includes anticipating future trends and their impact on space needs
  • Risk Assessment & Mitigation: Identifies potential risks associated with occupancy plans (e.g., lack of space, delays in moves) and developing mitigation strategies
  • Policy Development & Compliance: Contributes to the development of workplace and occupancy-related policies and ensure compliance with relevant regulations

Operational & Execution Focus:

  • Vendor Management: This role involves working directly with client and may have to interface with external vendors for moves, furniture, or other related services, this should be included.
  • Space Allocation Strategy: Develop a clear space allocation strategy based on team needs, work styles, and organizational priorities
  • Technology Integration: Identify integration & leverage opportunities with workplace technology (e.g., space booking systems, sensors)
  • Sustainability Initiatives: Contribute to the organization's sustainability goals through efficient space utilization and landfill free dispositions

Collaboration & Communication Focus:

  • Cross-Functional Collaboration: Collaborates with other key teams like Real Estate, IT, Facilities, HR, and Finance
  • Stakeholder Management: Identifies and manages the expectations of various stakeholders involved in occupancy decisions
  • Reporting & Presentations: Evaluate trending analysis, develop reports and presentations required for different audiences (leadership, teams)

Additional Details:

  • Develop site occupancy plan for supply and demand: analysis of forecasted headcount and seat supply projections, supporting graphs, stacking plans, move scenarios, challenges, and pros/cons for each recommendation
  • Implement move plan in accordance with the approved occupancy plan
  • Alter/recommend changes to the plan as business drivers change
  • Facilitate planning, move meetings, or team meetings to support occupancy plans
  • Support change management as it pertains to changing workspace to accommodate modes of work

Qualifications:

Education/Experience

3+ years of related experience

Work Environment

Onsite in San Francisco working directly with Client and Client’s team

Job Tags

Similar Jobs

Wellington Executive Search

Director of Regulatory Affairs Job at Wellington Executive Search

 ...Job Description: Our client is a manufacturer of flavors and ingredients for food and beverage manufacturers. We are looking to hire an accomplished and dedicated Director of Regulatory Affairs who will be responsible for strategic management of raw material safety,... 

The LiRo Group

Environmental/Asbestos Project Manager Job at The LiRo Group

 ...Due to our continued growth, we are seeking an Environmental/Asbestos Project Manager to work on public infrastructureprojects throughout the five boroughs, Long Island, and lower Hudson Valley. Come join our team! We are looking to build services and capabilities... 

Stealth Startup

New College Grad/Entry Level - Sourcer/Recruiter/HR Job at Stealth Startup

 ...Exciting Entry-Level Recruiter/Sourcer Opportunity with a Fast-Growing Startup Recruiting Firm! Are you a recent college grad ready to jump into the fast-paced world of recruiting? Are you excited about helping innovative early-stage startups build strong, high-performing... 

r.World | Reuse

Box Truck Delivery Driver/ Warehouse Worker Job at r.World | Reuse

 ...cases of product from the box truck with precision and care. Sort and prepare dirty cups for washing. Operate a commercial dishwasher to clean and sanitize cups. Inspect products for quality assurance. Pack and organize clean products for delivery to customers... 

Roche and Genentech

Research Associate III - PHCS CW Job at Roche and Genentech

 ...potential. Finally, but most importantly, we expect all team members to be treated with dignity and respect. If you have a disability and need an accommodation in relation to the online application process, please email us at Roche.****@*****.***...