Job Description

A New York City health services network is currently seeking a new Administrative Assistant to join their growing OB Department.

• Performs varied and complex typing tasks, including maintaining required data bases and spreadsheets and producing reports as required; regularly proofs final copies to assure they are letter perfect and in an attractive and easy to read format.
• Composes routine correspondence for division.
• Schedules meetings and appointments as appropriate.
• Prepares and keeps track of Matching Grant payments for 24 hour Attending On-Call coverage of L&D.
• Takes and transcribes minutes at departmental and other meetings as required, including confidential Quality Assurance Committee meeting minutes.
• Opens and routes incoming mail. Distributes correspondence and other materials to department staff.
• Answers telephones, routes callers, takes messages and provides routine information to callers; communicates effectively with personnel and other departments as necessary.
• Maintains employee attendance records (including vacation time, sick days); processes KRONOS for 1199 department employees, as appropriate.
• Maintains adequate inventory of supplies in office, reordering as necessary and distributing supplies to appropriate areas of department.
• Prepares all purchase orders and check requests to purchase merchandise and office supplies as needed; receives merchandise and checks items against original requisition for accuracy; prepares check requests to pay vendors and keeps department records as appropriate.
• Sets up and maintains departmental filing system.
• Performs required clerical duties (e.g., photocopying).
• Maintains established departmental policies and procedures, objectives, quality assurance program, safety, environmental and infection control standards.
• Perform other related duties, as directed

Qualifications:

• 2+ years of experience in an Administrative and/or Secretarial role
• High School Diploma / GED
• Computer savvy (55 wpm)
• Microsoft Office Suite proficient
• Exceptional phone etiquette
• Great interpersonal skills
• Excellent communication skills (written and verbal)
• Strong attention to detail
• Highly organized

Desired Skills:

• Associate's and/or Bachelor's Degree
• Bilingual Cantonese, Mandarin, Russian, Spanish
  

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