Executive Assistant Job at CICONIX, Frederick, MD

YzFXT3NvVHE0N0ZxNDhIRG9UNkEwbVpx
  • CICONIX
  • Frederick, MD

Job Description

The incumbent will be providing Executive Assistant administrative support services to the groups supporting the U.S. Army Medical Research and Development Command (USAMRDC) Chief of Staff (CoS) and Secretary to the General Staff (SGS).

Responsibilities:

  • Assist the HQ Freedom of Information Act (FOIA) and Privacy Action (PA) Officer in creating correspondence responses to the requestor (e-mail and/or memorandum), track on-going actions, assist with document reviews, and ancillary tasks as needed
  • Serve as the USAMRDC entry POC for Congressional responses for the CG’s signature.
  • Serve as the USAMRDC entry POC for logging incoming and outgoing correspondence delivered to the SGS for review and approval. The incumbent shall notify the staff when review of correspondence is complete using multiple methods including e-mail, telephone, and digital records systems
  • Provide General Fund Enterprise Business System (GFEBS) administrative support to include reviewing and analyzing error reports in order to make corrections including but not limited to interface monitor errors.
  • Serve as the primary POC for the Digital Signature capturing station.
  • File training certificates and update the Digital Training Management System (DTMS) and Operations spreadsheet in SharePoint for Civilians within the USAMRDC HQ, Command Suite to include but not limited to the SGS, CoS, DCO, Surety, Internal Review, and Public Affairs Office. Deliver training guidance and information prior to occurrence, review status of each employee, and communicate training status to employee of upcoming suspense dates. Distribute training opportunities to increase compliance throughout USAMRDC HQ.
  • Perform social committee functions and serve as secretary of the committee. The Contractor shall document and distribute the meeting minutes to committee members within five (5) calendar days from the meeting date. Approval of the meeting minutes is required from the Chairman and/or COR prior to distribution.
  • Complete and distribute meeting minutes as directed by the SGS and/or SACO.

Required experience:

  • Experience providing senior executive administrative support.
  • Excellent oral and written communication skills with a high level of accuracy in grammar, spelling, and proofreading.
  • Demonstrated ability to work effectively, collaboratively, and professionally, and maintain a high level of confidentiality and flexibility in a fast-paced environment while prioritizing multiple tasks.
  • High-level of technical proficiency with MS Office, especially PowerPoint/Excel

US citizenship required

Must be able to pass a National Agency Check with Inquiries (NACI).

CICONIX, LLC is an Equal Opportunity Employer, including disability/vets

Competitive market-based salary, commensurate with experience and education

Comprehensive benefits package available (Medical, Dental, PTO, 401k etc).

Job Tags

For contractors,

Similar Jobs

Gelatys

Plant Manager Ice Cream Factory Job at Gelatys

 ...ensuring machinery efficiency, and maintaining the highest standards of quality, safety, and regulatory compliance. Applicants must have a minimum of 5 years of experience in food manufacturing or frozen product production. Key Responsibilities Production... 

Blossoms Events

Interior Designer Job at Blossoms Events

About Us: Blossoms Events is a full-service event design and production company based in Murrells Inlet, SC. Blossoms specializes in unique, upscale weddings and private parties, designing everything from custom bars and dance floors to floral installations, signage, ...

East West Bank

Senior Relationship Manager - Private Equity Job at East West Bank

 ...markets and create new opportunities, and our sustained growth and expertise in industries like real estate, entertainment and media, private equity and venture capital, and high-tech help build sustainable businesses and expand our associates potential for career... 

INSPYR Solutions

Human Subjects Research Assistant Job at INSPYR Solutions

 ...Title: Human Subjects Research Assistant Location: Redmond, WA Duration: 12 months Compensation: $25-$30 Work Requirements...  ...Desired Characteristics: Bachelors in the field of psychology (e.g. neuroscience), cognitive science (e.g., artificial intelligence... 

Ascentage Pharma

Pharmacovigilance and Safety Physician (Sr. Director/Director) Job at Ascentage Pharma

 ...identification of new safety signals, in accordance with signal detection practices. Assess safety signals and trends and proactively manage any potential safety issues. Determine need for pharmacoepidemiology input and liaise with external pharmacoepidemiologist....