Job Description

Position Summary:

The Director of Fleet and Facilities will oversee all EMS Fleet and Facilities responsibilities and ensure compliance with relevant regulations and guidelines. This position is instrumental in leading the EMS Fleet and Facilities initiatives and will oversee and maintain all fleet, facilities, MHE, and other equipment throughout the company.

Essential Duties/Responsibilities:

The Director of Fleet and Facilities has responsibility for these areas:

• Ensure fleet and facilities run safely and efficiently.
• Effectively manage the team to ensure compliance with regulations set forth by the Department of Transportation (DOT), Federal Motor Carrier Safety Administration (FMCSA), Environmental Protection Agency (EPA), Occupational Safety and Health Administration (OSHA), and other relevant regulatory agencies. This includes monitoring and implementing policies, procedures, and best practices to maintain compliance with all applicable laws and regulations.
• Develop schedules and procedures for, and ensure adherence to, routine maintenance and non-routine repair of all vehicles, MHE, and other equipment in the company’s fleet.
• Establish good working relationships with team members and vendors to ensure all EMS maintenance requirements are met for scheduled and non-scheduled maintenance.
• Developing and maintaining a fleet operations policies manual that outlines responsibilities and procedures for all operations staff members.
• Coordinating with other departments to ensure proper maintenance of vehicles and equipment, as well as adequate insurance coverage.
• Collaborate with supervisors and team members to manage and reduce expenses such as those for fuel and labor costs.
• Overseeing the Purchase/Lease of new vehicles or equipment for the fleet.
• Managing the fleet inventory to include all required equipment for each vehicle such as ramps, fire extinguishers and tires.
• Work with Maintenance and Warehouse Managers to ensure that all facilities and fleet issues are being appropriately prioritized and addressed.
• Oversee the inspection, maintenance, and repair of mechanical, electrical, plumbing and HVAC systems to ensure optimal operating results.
• Coordinates the planning and implementation of building and vehicle repairs and replacements.
• Execute equipment audits and recordkeeping requirements.
• Develop policies, procedures, and protocols consistent with agency standards and at all sites.
• Work on implementation of new building and capital projects. Interface with local authorities, health department, fire departments and town building and planning depts.
• Works on fleet and capital budget planning and implementation.
• Reviews and approves invoices for purchases of goods and services as needed.
• Maintaining records of fuel consumption, maintenance schedules, and other information about the operation of each vehicle in the fleet.
• Establish a schedule for recommended replacement of fleet vehicles.
• Assist in the management of lease agreements for all leasing companies as needed.
• Review and manage driver safety policies to reduce incidents of injury and vehicle repair causing downtime and liability concerns.
• Reviewing customer complaints, accident reports, and other records of vehicle damage or injuries to passengers or other parties involved in an accident.
• Develop strategies for greater fuel efficiency, vehicle cost reduction, and replacement efficiencies.
• Performs other related duties as required.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education:

Preferred: Bachelor’s degree (B.A.) in Business, Automotive Technology, or Management or equivalent experience related to maintenance of electrical or mechanical systems.

Experience/Skills/Abilities Required:

• Minimum of 10 years of progressive experience working with the mechanical and electrical system for commercial and non-commercial trucks, trailers, and other common equipment.
• Minimum of 5 years working experience in Facilities Management or maintenance.
• Extensive knowledge and understanding of fleet management and operations.
• Excellent managerial and supervisory skills.
• Excellent communication and people skills.
• Ability to prepare and adhere to a budget and to monitor and reduce expenses.
• Comprehensive Knowledge of DOT, OSHA, EPA, and other regulatory agencies rules and regulations.
• Excellent analytical skills with the ability to interpret complex regulations and develop practical solutions.
• Strong leadership and communication skills, with the ability to influence and engage team members at all levels of the organization.
• Detail-oriented with exceptional organizational and project management skills.
• Ability to collaborate effectively with cross-functional teams and regulatory agencies.
• Able to work independently.
• Able to exercise effective judgment, sensitivity, and creativity to changing needs and situations.
• Able to establish and maintain healthy working relationships with people in the course of work.
• Good professional appearance.

Work Environment/Physical Demands:

Typical Warehouse environment – moderate noise level. This position regularly requires standing, walking; sitting; using hands; reaching with hands and arms; and talking and/or hearing. Occasional lifting and/or moving up to 50 pounds. Travel to facilities within region (20% travel).

We are an equal opportunity employer, dedicated to fostering a diverse and inclusive workplace where everyone is valued and has equal access to opportunities.

WE ARE A DRUGFREE WORKPLACE

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