Job Description

Summary:

• Under the direction of the Manager, Director or other senior personnel, the Project Manager determines user demands, establishes work priorities, and plans; directs and monitors project work.
• Supports Information System related business planning requirements including, but not limited to, budgeting, scheduling, and workload planning.
• Maintains project issues and reports to Information System management and local steering teams on progress of critical path items.
• Reports project status and accomplishments.
• Relies on experience and judgment to plan and accomplish goals.
• The Project Manager will gather and evaluate information concerning a user’s conceptual needs, estimate and schedule project activities and associated costs, coordinate and participate in analysis/design/coding activities, ensure that system changes are fully tested, ensure users are fully trained and prepared, associated guideline and procedure requirements are met, and coordinate implementation of the changes.

Responsibilities

• Follow PMO methodology, processes to lead and manage projects end to end
• Responsible for creating and managing project scope, resource and budget.
• Responsible for analyzing, understanding business requirements, vendor statement of works and other form of requirement documents to clearly outline project artifacts
• Expected to manage multiple projects by maintaining the high level of quality in terms of deliverables, implementation and customer experience.
• Responsible to manage complex, enterprise level projects with minimal oversight.
• Enterprise level projects include several ministries/locations.
• Project Manager is responsible to bring in right leadership, resources, vendors and all stakeholders together to organize and facilitate project kick-off.
• Senor PMs are responsible for managing multiple, complex, enterprise wide projects simultaneously by following PPMO processes and maintaining highest quality.
• Senior PMs are expected to provide oversight to Project Coordinators, PM I and PM II. Sr. PM also responsible for successful implementation of the projects that they would be overseeing.
• Senior PMs are responsible to make sure PPMO processes followed, artifacts are developed and saved at the appropriate documentation repository.
• Sr. PMs are to ensure all projects documentation has been followed and ready for external audit on PPMO processes and procedures.
• Responsible for creating Charter, Project Plan, Budget Tracker, RACI, Weekly Status Reports, Project Steering Committee and presentation materials, GLRA and Change Management processes.
• Responsible for establishing critical path milestones and reporting the status to the executive leadership on a regular basis.
• Must develop concrete project plan before moving project to implementation.
• Lead and track the project progress by the project plan.
• Not acceptable to manage projects without project plan.
• Responsible for identifying dependencies, risks ahead of time, work with respective stakeholders to create mitigation plan and actively monitor and report the progress.
• Adhere to PPMO department policies, procedures and documentation requirements.
• All projects and documentations are subject to internal/external audits, must need to maintain meticulous documentation.
• Responsible for facilitating planning & design sessions to iron out clear in-scope, out of scope and designs of the projects.
• Training: Works with IS Training and Vendors on the following: Planning for and ensuring preparation and maintenance of documentation pertaining to programming, systems operation and user documentation.
• Translating business specifications into user documentation.
• Planning, writing, and overseeing user support documentation efforts, including online help screens.
• Insuring training of users in the operation and functionality of computer applications and the related business processes.
• Validating competency of users in utilization of information systems prior to systems go-live or major changes.

Skills

• Healthcare Project Manager
• Project Manager-IT
• Epic

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