Property Manager Job at The O'Connor Group, New Jersey

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  • The O'Connor Group
  • New Jersey

Job Description

Position Summary :

Our client is a commercial real estate firm headquartered in Mt. Laurel, NJ; they are seeking an experienced and dedicated Property Manager to oversee a portfolio of shopping centers throughout the Philadelphia Metropolitan area. The Property Manager will be responsible for day-to-day operations, financial performance, tenant relationships, and maintenance to ensure properties are efficiently managed, well-maintained, and profitable in alignment with individual client expectations. This role demands a high level of organization, customer service, and expertise in commercial property management.

Key Responsibilities: The following key responsibilities are completed in coordination with and with the assistance of a Project Coordinator, Property Accountant and other support staff as necessary however the Property Manager is the client facing point of contact and therefore ultimately responsible for satisfactory completion.

Tenant Relations:

  • Serve as the primary point of contact for tenants, addressing inquiries, concerns, and ensuring tenant satisfaction.
  • Communicate with tenants regarding building policies, services, and events to maintain positive relationships.
  • Interpret lease agreements, determining landlord vs. tenant responsibilities and ensuring compliance with lease terms.

Property Operations:

  • Conduct regular property inspections, focusing on grounds, buildings, maintenance needs, aesthetics, and life/safety requirements.
  • Oversee day-to-day operations, including cleaning, landscaping, security, and routine services.
  • Place service requests with contractors, supervise their work, and ensure satisfactory completion of maintenance and repairs.
  • Solicit bids for service contracts and projects and make recommendations to clients while ensuring maximum value.
  • Ensure compliance with service contracts regarding quality, scope, timing, and pricing.

Financial Management:

  • Prepare, manage, and analyze annual operating budgets and monthly financial reports for assigned properties.
  • Monitor income and expenses, ensure adherence to budget targets, and analyze cash flow/balance for owner distribution.
  • Oversee rent collection, assess late fees, and manage tenant payment issues, including defaults, legal actions, and evictions.
  • Instruct property accountants on tenant payment discrepancies and authorize write-offs as needed.
  • Provide monthly, quarterly, and annual financial reports, analyzing property performance, variances, and projections.

Lease Administration:

  • Maintain accurate lease records, enforce lease terms, and ensure tenant compliance.
  • Track key lease dates (expirations, renewal options) and proactively work on tenant retention strategies.
  • Coordinate inspections for insurance, lenders, and township requirements, ensuring all documentation is up to date.

Compliance & Risk Management:

  • Ensure compliance with local, state, and federal regulations, including building codes and safety standards.
  • Implement risk management strategies, including insurance, fire protection, and emergency response plans.
  • Manage property insurance claims, working closely with adjusters and contractors as needed.

Capital Improvement Projects:

  • Identify and propose capital improvements to enhance property value, functionality, and tenant satisfaction.
  • Oversee construction management for building and tenant improvements, including capital expenditures.
  • Manage project timelines and budgets, coordinating with contractors and vendors from bid solicitation to project completion.

After-Hours and Emergency Response:

  • May need to respond to after-hours emergencies and be available for urgent matters.

Qualifications:

  • Education : Bachelor’s degree in Business Administration, Real Estate, or a related field (preferred).
  • Experience : Minimum 2+ years of commercial property management experience.
  • Licenses : NJ/PA real estate license preferred; required to obtain shortly after hire.

Skills :

  • Proficient in property management software (e.g., Yardi, MRI) and MS Office.
  • Strong financial acumen with experience in budgeting, financial analysis, and reporting.
  • Excellent communication, negotiation, and interpersonal skills.
  • Detail-oriented with strong organizational and multitasking abilities.

Working Conditions:

  • Primarily office-based with regular on-site visits to properties.
  • Limited evening or weekend work may be required to address tenant needs or manage projects.
  • Flexible schedule/work from home on Fridays

Compensation and Benefits:

  • Benefits : Comprehensive package including medical, dental, vision, life insurance, 401(k) plan, and 18 PTO days to start.

Job Tags

For contractors, Local area, Immediate start, Flexible hours, Afternoon shift,

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